You volunteered to help a club, not to keep records. But the records are the part with your
name against them. Clubkeeping puts every committee job in one place, so the work takes
minutes instead of evenings.
Every job, one place, and a record you can trust.
No sign-up either way.
Onecommittee, and everybody on it is a volunteer
Ninetyminutes a week is about what they can spend on club admin
Oneplace for all the tasks, and a record that you can look at when it matters most
The jobs that matter most are still done on paper
Think about where your club's records actually live. The welfare log is in a notebook. The
subs are on a spreadsheet one person owns. The sponsor deal is in an email. The DBS dates are
in somebody's head.
That is nobody's fault. You are volunteers, and each of those jobs belongs to a different
person. But it does mean the records that carry the most risk are the ones with the least
behind them. And your name is on them.
Safeguarding is not just a children's issue; all clubs are responsible for their
members' welfare.
Discipline and DBS are also mandatory, and no product in the market is built to monitor
these issues.
Sponsorship can make or break an amateur club, so make sure all leads are followed up.
The star recruit could go to another team because someone missed their email. This
platform tracks them from first interest to first training session.
Players may miss training or games if they cannot easily get a lift. Here everyone can
see who can take them, and from where.
You have not got time to set up software
Nobody on a volunteer committee has a spare weekend to move a club into a
new system, and most things like this hand you an empty screen and wish you luck.
So we do that part. You tell us about the club — who does what, your sides, your subs — and
we build it and send you the link. You look at it and tell us what we got wrong.
It takes us an afternoon. It takes you a minute to send us the details.
Welfare officer
A record that stands up afterwards
A concern arrives at ten at night. It goes to the officers you named, and to nobody else —
not to “the committee”, not to whoever happens to be an admin. The chair is included,
because a report may be about a coach. The treasurer is not, because it is never about
the money.
Officers keep a frank internal note. The person who raised it follows their own case in a
separate thread, without reading the working notes. Every change of status is stamped and
kept.
When somebody asks what you did about it, the answer has dates on it.
Treasurer
Whether you can afford February
Most clubs know what is in the account today. Far fewer can say what it looks like in
four months, when the subs came in during September and the pitch hire goes out all year.
That is the question a committee actually argues about.
Set the season out: subs against pitch hire, referees, kit, affiliation, socials. See the
month the balance dips while there is still time to do something about it.
No card processing, no mandates, nothing to move. It reads what you already know.
Subs
Who has paid, without the awkward conversation
Plans by season, by month or one-off. Who has paid, who part-paid, who has not started.
Reminders that go to the person and not to a group, so nobody is chased in front of the
squad.
The list is always right, so you only ask the people you need to ask.
Sponsorship
What you promised, and whether you did it
Subs come from members. Sponsorship comes from businesses, and it comes with promises —
a logo on the shirt, a post a month, a banner at home games. Those promises are usually
in one person's inbox.
Keep the deal, the money and what you agreed to do in the same place. See what is still
owed, on both sides, before the renewal conversation rather than after it.
A sponsor who got what they were promised is a sponsor who renews.
Compliance
The dates that run out while you are not looking
DBS checks, safeguarding certificates, first aid, coaching badges. Each one has a date it
expires, and the club only finds out it passed when somebody asks for it.
You see what is missing and what is about to lapse, months before anyone else asks.
Coaching
Selection, availability and the playbook
Who is available, who has answered and who has gone quiet. Sides picked from the people
who actually said yes. A playbook your coaches draw in, shared with the squad when it is
ready and not before.
Coaches see selection. They do not see the sponsor deal or the case notes.
Recruitment
From a name on a list to a player in the squad
Somebody enquires in July and is forgotten by August. Track them through the stages —
contacted, trialled, joined — with the next step and whose job it is.
Nobody falls through the gap between two people assuming the other one called.
Social media
What went out, and what it did
Posts planned against the fixtures they belong to, so the match report is written by
someone before Sunday night. Record what went out and how it did, in the same place as
everything else.
The person doing the socials stops being the person who remembers everything.
Secretary and planning
The jobs, the minutes and the handover
Task boards for the jobs on a matchday, with a name against each one. Minutes that turn
decisions into actions somebody owns. A log of what the committee did and when.
When someone steps down, the knowledge stays with the club.
Set the roles once. It works out who sees what.
You will have noticed it running through every card above. A welfare case reaches the
officers you named. The treasurer sees the money and not the case notes. A coach sees
selection and not the sponsor deal. Members see what concerns them.
None of that is a setting anybody has to keep on top of. You tell us who does what when the
club is built, and the rest follows from it — including for the person who joins in March
and the one who steps down in April.
One price, once a season
So that is the whole thing: every job on the committee, in one place, set up for you, and
nobody seeing more than their job needs.
There is one price for it. Not a version to choose, not a tier to outgrow, and nothing
that turns out to cost extra in March. Everything on this page is in it, and you see the
bill once a year.
Set it against the other things the club pays for. The pitch. The insurance. The
affiliation fee. The officials. It will be the smallest line on that list.
It is also the only one that hands time back instead of taking it, and the only one that
answers for you when somebody asks.
You do not have to decide today. Look around a real club, or tell us about yours and we
will build you one to look at. Neither costs anything, and neither needs a committee
vote.
Everything
£199a season
The whole club, however many of you there are.
Welfare and disciplinary register, routed to named officers
DBS and qualifications, with the dates they run out
Season finance model — subs against every cost
Subs, payments and who still owes
Recruitment, sponsors and social
Calendar, availability and selection
Message board that reaches the right people
Playbook, kit, task boards and lifts
A committee log of who did what, and when
Unlimited members
Everything is exportable, at any time, including after you leave. One file with every
record the club has, downloadable by any admin without asking us.
No per-member pricing. Charging by the head punishes the clubs that grow, and tempts
everyone else to under-record who turns up.
Tell us about your club
This is the whole sign-up. We read every one of these ourselves, and we build each club
by hand, so we take on a few at a time. If your season is about to start, say so and we
will tell you honestly where you are in the queue.
